PRIVACY POLICY

Last updated: 6/01/2026

At Wyrd Realms Festival we respects your privacy. This Privacy Policy explains how we collect, use, store, and share your personal information when you visit our website or interact with our forms.

 

What we collect

We may collect the following information:

• Contact details such as your name, email address, phone number, and social handles (for example, when you submit a form).

• Application information you provide in DM or vendor applications (such as session details, bios, links, and availability).

• Uploaded files you submit (such as profile photos or logos).

• Payment and order information if you purchase tickets or make payments via our ticketing/payment providers (we do not store full card details).

• Website usage data such as pages visited and device/browser information (via cookies and analytics tools).

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How we use your information

We use your information to:

• respond to enquiries and communicate with you;

• process applications (e.g., DM applications) and manage scheduling/coordination;

• provide event updates if you opt in to receive them;

• process ticket purchases and payments;

• improve our website and understand how visitors use it;

• comply with legal obligations and protect the safety of our community.

 

How we store and protect your information

Information submitted through our website may be stored in our website platform (Wix) and in our internal records for event administration. We take reasonable steps to protect your data, but no method of transmission or storage is completely secure.

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Sharing your information

We may share your information only as needed to run the festival, such as with:

• website and form providers (e.g., Wix);

• payment/ticketing providers to process purchases;

• email/marketing services if you subscribe to updates;

• contractors or volunteers who assist with event administration (only where necessary).

We do not sell your personal information.

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Public listings (Professional DMs and similar)

If you apply for a Professional DM spot (or similar promotional listing), information you provide such as your public DM name, bio, links, and image/logo may be used in festival listings and promotional material. We will only publish what you submit for public use.

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Cookies and analytics

We may use cookies and similar technologies to help the website function, remember preferences, and measure traffic. You can control cookies through your browser settings.

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Your choices and access

You can request to access, correct, or delete personal information we hold about you, or unsubscribe from marketing at any time by using the unsubscribe link (where available) or contacting us.

 

How to contact us

For privacy questions or requests, contact:
Email: info@wyrdrealms.com.au
Business/Organiser: House of War
Location: 52 Maroondah Highway, Ringwood, Victoria, Australia 3134.

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